Comprehensive Association Management

NJSOFA manages our customers with a careful and proactive approach, anticipating issues before they develop into serious problems for the community. With focus on practical solutions for associations, we specialize in all aspects of community management including budgeting, attending meetings, retaining records, performing inspections, as well as much more to assist your community with its management needs. Our comprehensive management service includes these items as well as the following:

Association Meeting Services

We will coordinate, prepare, and distribute notices required by the governing documents or directed by the association. This includes all board correspondence of notices, notice of annual meetings, notice of elections, etc.

Records Retention Services

We will file and store all community documents in a temperature controlled facility for a period of seven years or more (at your association’s request). We will make records available to membership for copying or viewing with duenotice during regular business hours at our office location. We will maintain a filing system of the association’s important documents as required by meeting minutes, public agency filings, financial information, insurance policies, resolutions, and legal documents.

Administrative Support

Our office administrative staff supports our managers and accounting department in many ways to ensure our customers receive industry-best service. This includes preparing general correspondence, dealing with routine operational matters between the association and residents, contractors, agents, government officials, or other entities, responding to owners and their prospective purchasers regarding their individual accounts on a timely basis, assisting in resale and rental transfer paperwork for board approvals, prioritizing and responding to all requests of association and board members in a timely manner, keeping the board informed of problem areas and recommendations for actions needed to be taken, and handling complaints and concerns in a timely and professional manner.

Rental Management

Rental management services are available for all Association owned units to include screening of applicants, disclosures, negotiating, lease contract agreements, processing rental payments, collections, violations, inspections and evictions. We have licensed Real Estate Agents and Brokers to answer all your rental management needs.